The Rotary Club of Lake Norman / Huntersville, North Carolina

Weekly Club Meeting Roles and Responsibilities

Greetings Fellow Rotarians,

Here is where you will learn what your specific and detailed role and responsibilities are for this week's club meeting. 

Please review the emailed agenda, look at the sections at the top and the bottom of the agenda to see what your duties are and for which week.  Hopefully this will assist you in being most prepared

For details of your duties, please see the duty descriptions below.  Note that there are specific items that in some cases must be completed prior to the actual meeting, such as:

• working with your guest speaker,

• printing items and bringing them with you,

• etc.

If for some reason you are not able to attend the meeting where you have assigned duties, please take it upon yourself to find another Rotarian to take your place and communicate that change the Program Chair, Club Service Chair, Sergeant At Arms and Club President. 

Additionally, if you are scheduled for Invocation, you may present one of your choice (non-denominational) or follow this link to a document of suggested Prayers/Devotions that could be used - that's your option.

Should you have any questions about anything within this page, please contact at least one of the following for further assistance: 

• Program Chair,

• Club Service Chair,

• Sergeant At Arms,

• Club President. 

Thank you!

 
PROGRAM ROTARIAN

• Be present at the assigned meeting and arrive prior to your guest speaker so that you are there once the guest speaker arrives

• Obtain a speaker for the assigned meeting
  Visit Gust Speaker Information and also share this link with your guest speaker.

• Coordinate and reconfirm speaker's attendance multiple times prior to the club meeting date

• Meet and greet speaker and make them feel welcomed and taken care of at the meeting.  Again, arrive at our club prior to the guest speaker

• Introduce speaker at the meeting

• Follow up after meeting thanking the speaker for their presentation

 
BULLETIN NOTES

• Be present at the assigned meeting

• Take copious notes during the meeting

• and then provide the notes in legible format to Club Service Chair within one business day of the meeting

 
GREETER/FRONT DESK DUTY

• Be present at the assigned meeting

• Print out 20 copies of the agenda and the Duty Assignment Sheet (PDF).

• Bring to the meeting

• Print out one copy of the sign-in sheet and bring to the meeting

• Arrive to the meeting prior to 7:20 AM

• Make sure that the following are available:

  • Name badges

  • Visitor passes

  • Temporary Name Badges for visitors

  • Sign-in Sheet (the one you printed)

  • Agenda (20 copies that you printed above)

  • -Raffle Tickets (see agenda for pricing)

THEN

• Joyfully and enthusiastically welcome each member and guest

• When members and guest arrive, cross out their name or add them to the bottom of the sign-in sheet as applicable

• Give each member an agenda

• and sell them a raffle ticket

• Collect $10 from any visitor unless we are inter-club-billing.  See Club Treasurer for details.

• Encourage each member to wear their name badge

• Provide sign-in sheet to Sergeant At Arms by 7:45 AM

• Provide monies collected from guests and the non-raffle raffle to the Club Treasurer by 7:45 AM

 
PRAYER & PLEDGE

• Be present at the assigned meeting

• Have a devotion prepared to deliver or use one from this link

• Once the devotion is delivered, then lead the group with the Pledge of Allegiance

 
HEALTH & HAPPINESS This function is also performed by the individual with the assigned duty of GREETER/FRONT DESK DUTY

• Be present at the assigned meeting

• At the President's direction, lead the Health & Happiness segment of the meeting